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Financial Aid

Academic Standing and Satisfactory Academic Progress

At the end of each semester, the records of all matriculated students are reviewed to determine satisfactory academic progress. A student’s aca­demic standing at Shaw University is classified in one of five official standings: Good Standing, Academic Warning, Academic Suspension, or Academic Dismissal. A student will remain in good academic standing if he/she demonstrates satisfactory academ­ic progress in accordance with the standards listed below. Standards by which a student will be evaluated include progress in increments of hours completed (quantitative) and cumulative grade point average earned (qualitative).

Quantitative Standards:
Students must successfully earn two-thirds (i.e., 67% rounded to the nearest whole number) of the credit hours attempted. Attempted hours include all hours attempted at the University, as well as transfer hours. Transfer credit hours from another institution that are accepted toward the student’s academic degree program will count as both attempted and completed hours. [Example: If a student has attempted (enrolled in) in a total of 32 credit hours, he/she must earn a minimum of 21 credit hours (32 credit hours x 0.67 = 21 credit hours) in order to maintain satisfac­tory academic progress.]

The maximum time frame allowed for a student to complete degree requirements and remain eligible to receive financial aid is 150% of the total credit hours required to receive a degree in a particular course of study. [Example: If a particular degree program requires a minimum of 123 credit hours, then the student may be eligible to receive financial aid for a maximum of 185 attempted credit hours (123 credit hours x 150% = 185 credit Hours).]  

Qualitative Standard:
A student’s cumulative grade point average must meet the criteria specified in the table below.

Cumulative
Credit Hours
Accepted

Minimum
Cumulative
GPA

0 – 29

1.5

30 – 59

1.8

60 – 89

2.0

90 and above

2.0

Academic Warning
A student is placed on academic warning when the student’s semester grade point average and credit hours are below the minimum requirements according to the table above. If a student fails to remove the sanction by the end of the following semester, the student will be placed on academic suspension. Students who have an academic warning, or are readmitted after an academic suspension or dismissal must adhere to the following:

  1. Enroll in no more than 13 semester hours.
  2. Repeat all failed courses that are core requirements for their degree or required for their major.
  3. If students have not already done so, visit the Academic Advising office for an Academic Recovery Plan, referral for additional as­sistance from the academic department for the failed course and/or attend mandatory sessions in Tutorial Services.
  4. Maintain regular contact with their academic faculty advisor and the Academic Advising office according to your individual Academic Recovery Plan.

If a student achieves a GPA of 0.999 or less at the end of a fall or spring semester and has attempted 24 or more semester hours, then the student will be placed on academic warning.

Academic Suspension and Academic Dismissal
Academic suspension occurs automatically at the end of the se­mester when a student fails to remove the academic warning sanction. A student who has an academic suspension sanction may improve his/her academic standing by attending Summer School at Shaw University. Attendance at Summer School, however, does not result in automatic readmission to the University. Students may be readmitted upon the rec­ommendation of the Academic Standards Committee. Students who are readmitted by the Academic Standards Committee will be assigned to work with the Academic Success office on a recovery plan. The Academic Success office will review a student’s progress at the end of the semester following readmission to the University to determine if the student has made progress under the plan and if so the Academic Success office will give the student an additional semester of probation, and the student will not be placed on academic dismissal even if he/she fails to achieve Satisfactory Academic Progress. If the student has failed to improve his/her cumulative GPA at the end of the semester of readmission, and has not been placed on an additional semester of probation by the Academic Success office then that student is subject to academic dismissal. At the end of the second semester after readmission, the student must meet the aforementioned minimum qualitative and quantitative standards.

A student who has been academically dismissed will be required to leave the university for one semester. They may appeal the dismissal in writing to the Academic Standards Committee in care of the Vice President for Academic Affairs.

The appeal process for Academic Suspension and Academic Dismissal is as follows:
Any student who is on academic suspension may appeal the sus­pension in writing to the Vice President for Academic Affairs. The request must include documentation to support the extenuating cir­cumstances. Examples of acceptable documentation include, but are not limited to: death certificates, statements from physicians(s), clergy, or other verifiable information.

  1. The letter of appeal must be received by the Office of Academic Affairs according to the date specified in the letter.
  2. The Vice President for Academic Affairs will submit the stu­dent’s appeal to the Academic Standards Committee. The Aca­demic Standards Committee will review the academic suspen­sion and/or the academic appeal. If the appeal is approved, the readmitted student will be allowed to resume attending classes on probation. If the appeal is denied, the Academic Suspension / Academic Dismissal will stand and the student will be required to comply with the conditions based on the decision of the Academic Stan­dards Committee.

A student who has been readmitted twice on an appeal is no longer eligible to be readmitted to the University.