Shaw University 150

Graduation Clearance Process

The final week of clearance is April 27-May 1, 2015

As you make final preparations for completing your academic tenure at Shaw University, please be reminded of the Graduation Clearance Process for all prospective graduates.  Listed below are the steps you must complete before your diploma package is distributed to you.  Additionally, deadlines for completing the graduation clearance process and degree conferral dates are included.

Step Office  Location  Purpose 
1 Library 
919-546-8407 
James E. Cheek Learning Resource Center, 1st Floor To ensure that all library holdings have been returned.
To ensure that all outstanding library fines have been paid.
2 Campus Security 
919-546-8249 
University Graphics Building, 1st Floor To ensure that all outstanding fines or parking tickets have been paid.
3 Experiential Learning and Career Development 
919-278-2672 
The MLK House
(302 Martin Luther King Blvd @ Person Street)
To complete the Registration Form, click here.
 
If you had an internship while at Shaw University, your Supervisor 
must complete the Internship Supervisor Evaluation Form. To 
complete the form, click here.
4 Financial Aid 
919-546-8241 
Debnam Hall, 1st Floor To ensure that all exit loan counseling has been completed, as applicable.
5 Student Accounts  

Main Number:
919-546-8228

Ms. Seaberry:
919-716-5516

Ms. Benjamin:
919-719-5062

Ms. Davis:
919-743-5707
 

Tyler Hall, 1st Floor To ensure that there is no outstanding balance owed to Shaw University.
6 Alumni Relations and Planned Giving 
919-546-8262
Daniels House (White House)  To complete the graduate contact form
Office of Strategic Planning 
Institutional Research and 
Effectiveness (OSPIRE) 

919-278-2665
Estey Hall, 2nd Floor, Room 206 Complete the online version of the College Senior Survey (CSS). 
The survey measures student satisfaction with their educational 
experience at the University. You will receive a link at your 
ShawBears e-mail account.  
Once you have completed the semester, the Registrar’s Office, Tyler Hall,1st floor, (919-546-8415) will perform your final degree audit, confer your degree, and order your diploma if you have completed all requirements and all clearances.

Note: 

  • You will need to visit each of the offices listed above to be cleared.  CAPE students may call the offices to be cleared.  Once you have cleared, that office will make a note in the student information system of your status. 
  • Step #1 for prospective graduates from the CAPEs will be reported directly to the main campus library by the CAPE Directors. 
  • If you begin the process and later realize that you will not complete degree requirements on your anticipated graduation date, you will need to complete and submit a new graduation application for the subsequent semester and restart the process at Step #1. 


Graduation Clearance Process Deadlines

  • Fall 2014 Candidates – Friday, December 5, 2014
  • Spring 2015 Candidates – Monday, May 4, 2015
  • Summer 2015 Candidates – Friday, June 12, 2015


Degree Conferral Dates 

  • Fall 2014 Candidates – Friday, January 30, 2015
  • Spring 2015 Candidates – Saturday, May 9, 2015
  • Summer 2015 Candidates – Wednesday, September 30, 2015

If you need a letter of completion (for an employer, graduate school, etc.) any time between the end of your finals semester and the degree conferral date, you will need to contact the Registrar’s Office at 919-546-8415.