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Archives and Special Collections Record Management

The mission of the University Archives and Special Collections/Records Management  is to appraise, collect, organize, describe, preserve, and make available records of historical, legal, fiscal, and administrative value to the institution. The Archives also serves research and scholarship by making available and encouraging the use of its collection by faculty, staff, students, alumni, and the community at large. The archives are located in  the James E. Cheek Learning Resource Center's foyer.

Copyright Information

Title 17, U.S. Code) governs the making of photocopies or other reproductions of copyright material. Under certain conditions specified in the law, libraries and archives are authorized to furnish photocopies or other reproductions of copyrighted work. One of these specified conditions is that the photocopy or reproduction is not to be "used for any purpose other than private study, scholarship, or research.  If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of "fair use," the user may be liable for   copyright infringement. This institution reserves the right to refuse a copying order if, in its judgment, fulfillment of the order would involve violation of the copyright law. The granting of permission to publish by the Society does not absolve users of materials from securing permission from copyright owners and payment of such additional fees as the owners may require if the Society does not own copyright or if the material is not in the pubic domain. Applicants assume all responsibility for questions of copyright and invasion of privacy that may arise in copying and in the use made of   the photographic copy. For more information, visit

Policies and Procedures

The Archive is open to researchers during regular hours as posted and follows the general schedule of the University Calendar. Reading privileges are granted in subject to the following policies.

  • There will be no book bags, briefcases, handbags, or other items for carrying materials brought into the room. These items will be stored in a locker under lock and key in the possession of the researcher. Provided by the Archive’s Staff.
  • Only pencils may be used during research.
  • Outside reference materials must have advance approval by the Archive’s staff.
  • No cameras will be allowed in the Archive.
  • The collection policy prohibits the copying of entire collections, restricted materials or complete oral histories (Notes may be taken).
  • There will be a limit on the amount of materials given to any one person. i.e. One:  box, folder,  during research.
  • The Archives' staff will pull all materials.
  • Appointments must be made prior to visiting for research.
  • Patrons visiting the Archive must fill out a registration from and show picture ID.
  • The Archive Is a Smoke Free Environment.
  • Theft and mutilation of documents are crimes failing to abide by these policies may be denied access to the collections. 

Digital Archives

Shaw Yearbooks access is provided by North Carolina Digital Heritage Center, a project of the State Library of North Carolina, the Federal Library and Technology Services Act (LSTA) and the University of North Carolina at Chapel Hill Library system. 

Shaw Catalogues - Funding Provided By Federal Library Services & Technology Act (LSTA)

Archive Records + Documents