Graduation Clearance Process

As you make final preparations for completing your academic tenure at Shaw University, please be reminded of the Graduation Clearance Process for all prospective graduates. Listed below are the steps you must complete before your diploma package is distributed to you. Note all deadlines for completing the graduation clearance process and degree conferral dates including that stated above.

Undergraduate Clearance Process

Click the plus icon to expand and see full details.

Step	Office/Location	Procedure	Purpose
1. Return all books to the library and pay any outstanding fees.	Library \| 919-546-8407 \| larry.treadwell@shawu.edu	Candidates for graduation must return all books to the library and ensure all outstanding fees are paid. Students are encouraged to contact the Library Director, Larry Treadwell with questions or concerns and to check their Shaw email, as the Library will contact anyone with outstanding obligation.	To ensure that all library holdings have been returned. To ensure that all outstanding library fines have been paid.
2. Ensure all outstanding fines or parking tickets have been paid.	Campus Security \| 919-546-8249 \| Graphics Building, 1st Floor	Students cannot clear from Campus Security before April 30. Students will be asked to confirm their driver's license and vehicle registration cards. Candidates for graduation, must confirm with Campus Security that all outstanding fines or parking tickets have been paid based on the following schedule: Mondays (Student’s with Last Names A-F) Wednesdays (Student’s with Last Names G-P) Fridays (Student’s with Last Names Q-Z) Between the hours of 9 a.m. – 12 p.m. and 2 p.m. – 5 p.m.	To ensure that all outstanding fines or parking tickets have been paid.
3. Complete the Graduating Exit Questionnaire.	Alumni Affairs \| alumnirelations@shawu.edu \| 919.546.8434	Candidates for graduation must complete a Graduating Exit Questionnaire before April 30. The questionnaire will be emailed to your Shaw University email account after April 1. Please only complete it only ONCE. You also click here to take the survey.	The purpose of this survey is to obtain your permanent/preferred contact information and immediate plans after graduating from Shaw.
4. Complete résumé, mock interview and two workshops.	Writing Center \| 919-546-8468 \| writingcenter@shawu.edu	Students must submit their professional resume to Khalisa.thompson@shawu.edu before May 1. The mock interviews and workshops will be waived for 2019-2020 graduates.	To ensure students are able to responsibly manage career paths and fulfillment in experiential learning.
5. Complete Exit Loan Counseling.	Financial Aid \| 919-546-8241	Candidates will receive information directly from Financial Aid to their Shaw Bears email account complete the Exit Loan Counseling. More information coming in the Spring.	To ensure important financial literacy and guidance as well as understanding of all requirements from the Department of Education
6. Contact the Bursar/Student Accounts to verify any outstanding balance.	Bursar/Student Accounts \| 919-546-8228	Student must have a zero balance in order to clear for graduation. Students who do not have a graduation fee charged on their account will not be cleared until the information is received from the Registrar’s Office informing Student Accounts to charge the graduation fee.Pending financial aid or loan funds will not be considered as payment when obtaining Financial Clearance for Graduation. To ensure that all students have completed a loan exit, students should clear through financial aid before they report to Student Accounts. Students must be cleared through the Student Accounts Office and pay fees online.	To ensure outstanding balances are paid and eligibility for future educational endeavors that may require needs such as transcript copies and degree conferral

Graduate Clearance Process

Click the plus icon to expand and see full details.

Step	Office/Location	Procedure	Purpose
1. Return all books to the library and pay any outstanding fees.	Library \| 919-546-8407 \| larry.treadwell@shawu.edu	Candidates for graduation must return all books to the library and ensure all outstanding fees are paid. Students are encouraged to contact the Library Director, Larry Treadwell with questions or concerns and to check their Shaw email, as the Library will contact anyone with outstanding obligation.	To ensure that all library holdings have been returned. To ensure that all outstanding library fines have been paid.
2. Ensure all outstanding fines or parking tickets have been paid.	Campus Security \| 919-546-8249 \| Graphics Building, 1st Floor	Students cannot clear from Campus Security before April 30. Students will be asked to confirm their driver's license and vehicle registration cards. Candidates for graduation, must confirm with Campus Security that all outstanding fines or parking tickets have been paid based on the following schedule: Mondays (Student’s with Last Names A-F) Wednesdays (Student’s with Last Names G-P) Fridays (Student’s with Last Names Q-Z) Between the hours of 9 a.m. – 12 p.m. and 2 p.m. – 5 p.m.	To ensure that all outstanding fines or parking tickets have been paid.
3. Complete the Graduating Exit Questionnaire.	Alumni Affairs \| alumnirelations@shawu.edu \| 919.546.8434	Candidates for graduation must complete a Graduating Exit Questionnaire before April 30. The questionnaire will be emailed to your Shaw University email account after April 1. Please only complete it only ONCE. You also click here to take the survey.	The purpose of this survey is to obtain your permanent/preferred contact information and immediate plans after graduating from Shaw.
4. Complete Exit Loan Counseling.	Financial Aid \| 919-546-8241	Candidates will receive information directly from Financial Aid to their Shaw Bears email account complete the Exit Loan Counseling. More information coming in the Spring.	To ensure important financial literacy and guidance as well as understanding of all requirements from the Department of Education
5. Contact the Bursar/Student Accounts to verify any outstanding balance.	Bursar/Student Accounts \| 919-546-8228	Student must have a zero balance in order to clear for graduation. Students who do not have a graduation fee charged on their account will not be cleared until the information is received from the Registrar’s Office informing Student Accounts to charge the graduation fee.Pending financial aid or loan funds will not be considered as payment when obtaining Financial Clearance for Graduation. To ensure that all students have completed a loan exit, students should clear through financial aid before they report to Student Accounts. Students must be cleared through the Student Accounts Office and pay fees online.	To ensure outstanding balances are paid and eligibility for future educational endeavors that may require needs such as transcript copies and degree conferral

Note:

You will need to visit each of the offices listed above to be cleared. Adult Degree Program students have the option of calling the offices directly to be cleared. Once you have cleared, that office will update student’s status in the University student information system.
Once you have completed all course requirements as well as steps noted above for clearance the Registrar’s Office, located in Debnam Hall, 2nd floor, (919) 546-8414, will perform your FINAL clearance degree audit, confer and order your degree.
If you begin the process and later realize that you will not complete degree requirements on your anticipated graduation date, you will need to complete and submit a new graduation application for the subsequent semester and restart the process at Step #1.